Last Updated 01.01.04

ARTICLE I - PURPOSE

The purpose of these by-laws is to establish a governing structure for the Las Vegas Gamers Club hereafter called LVGC.

ARTICLE II - GOVERNING STRUCTURE

The operation of LVGC shall be directed by its Officers accordance within the provisions of these by-laws.

ARTICLE III - OFFICERS

The Officers of LVGC shall be the Chairperson (Secretary), Treasurer (Morale Officer), Publisher, Game Sponsor GW (2), Game Sponsor Other. All Officers of LVGC shall be voting members of the Executive Board. All Officers shall be elected by simple majority of the membership of LVGC and will serve for the period of six months.

The Executive Board with a majority vote can create new Officer position. Nominations and volunteers for the new office are to be taken as soon as possible and the elections to follow as defined by the by-laws.

ARTICLE IV - EXECUTIVE BOARD

The Executive Board of LVGC, which shall determine all the business of LVGC, shall consist of the Officers all of whom shall have equal voting rights.

ARTICLE V - ADVISORY BOARDS / SUBCOMMITTEES

The Executive Board may, at its discretion, appoint such Advisory Boards and Subcommittees as it may, from time to time, deem to be of assistance to LVGC.

ARTICLE VI - QUORUM

The Quorum for a meeting shall be a simple majority of the current membership of the Executive Board.

ARTICLE VII - MINUTES, REPORTS, AND AGENDA

The Minutes of all meetings or activities of the Executive Board shall be recorded by the Secretary and shall be submitted for confirmation to the next formal meeting of the Executive Board.

Minutes of all meetings or consultations of Advisory Boards or Subcommittees shall be kept by a designated member of the Advisory Board or Subcommittee and shall be sent to the Secretary of LVGC to be included on the Agenda for meetings of the Executive Board. The Secretary of LVGC must receive matters for inclusion on the Agenda of a meeting of the Executive Board not less than one calendar week before the date of the meeting. The Secretary of LVGC may accept matters for late inclusion on the Agenda at the discretion of the Executive Board.

ARTICLE VIII – EXECUTIVE BOARD MEETING

The Executive Board of LVGC shall meet once a month, the date of which is to be determined by simple majority. The meeting shall receive the Reports of the Executive Board together with such other reports and business as the Executive Board may decide, and the provisional accounts for the previous meeting. Officers unable to attend should submit reports to the Secretary to be included in their absence. The business of the meeting shall be determined by the Executive Board save that items submitted to the Secretary of LVGC no less than one calendar week before the date of the meeting and endorsed by at least two other current officers.

ARTICLE IX - GOALS

The LVGC focuses on playing tabletop war games, role-playing games, board games and collectable card games. Its primary design is to support and help these hobbies grow in the greater Las Vegas area.

ARTICLE X - ELECTIONS

Nominations and volunteers for Officer positions shall be open for a period of one week before the election. All nomination shall be confirmed by the nominated party before the election begins. The election of Officers shall be by simple majority of the members. Proxy or written votes may be submitted in writing or via email to the current Chairperson. All members in good standing are eligible for election to any of the Executive Board positions, with the exception of any employees/owners of gaming stores and/or environments. This exemption will prevent any potential conflicts of interest.

ARTICLE XI - INDIVIDUAL MEMBERSHIP

Membership of LVGC is open to any person of whatever race, color, gender, sexual orientation or religion. All new members must agree to the LVGC Charter and these by-laws.

An individual’s membership in LVGC may be revoked by a call for vote presented by five or more members. A simple majority of the Executive Board is required to revoke membership. If membership is revoked, membership dues, all other payments, and or including donations are forfeit. Membership can be reinstated by appeal to the Executive Board after a duration of six months by a simple majority vote.

ARTICLE XII - MEMBERSHIP DUES

Membership dues are $10 for the year. Dues can be raised by a simple majority membership vote. Dues are annual, based on a calendar year, and are prorated for new members.

ARTICLE XIII - LVGC CHARTER

All members must agree to the attached Charter.

ARTICLE XIV - VOTING RIGHTS

All individual members have equal voting rights, which may not be exercised in absentia.

ARTICLE XV - SCHEDULES

The Executive Board at its discretion, as described in the attached Schedules, may amend the duties and responsibility of the Officers of LVGC by a simple majority vote.

ARTICLE XVI - AMENDING BY-LAWS

The by-laws may be amended by a two-thirds majority of the full Executive Board or by a two-thirds majority of entitled LVGC members voting at any meeting or an electronic ballot.

ARTICLE XVII - RATIFICATION

The by-laws take immediate effect when formally ratified by the Charter Officers of LVGC.

Schedule A: Duties

Chairperson

The Chairperson shall:

• Chair all meetings of the Executive Board of LVGC.
• Represent LVGC before other bodies and conferences and activities
• Have signatory authority on any bank accounts associated with LVGC
• Oversee, direct and adjudicate all votes taken by the Executive Board and members of LVGC.

Secretary (Duties to be assumed by Chairperson)

The Secretary shall maintain the records and minutes of LVGC in all its activities and constituent committees, and ensure that they are produced for discussion and approval at the appropriate committees and meetings.

The Secretary shall:

• Circulate the minutes of Executive Board meetings to all members of the Executive Board at the meeting at which they are to be confirmed.
• Prepare the Agenda, in consultation with the Chairperson and Officers, for all Executive Board meetings and circulate this Agenda and associated papers to Executive Board members at such a meeting.
• Circulate the minutes and related papers from the meeting of the Executive Board to all members of LVGC after every such meeting.
• Audit all votes taken by Executive Board and members of LVGC.

Treasurer

The Treasurer shall:

• Maintain an accurate and up to date record of all financial records for LVGC.
• Have primary responsibility for any banking accounts associated with LVGC and any associated cash handling.
• Be responsible for paying any and all bills incurred and agreed upon by the Executive Board.
• Have signatory authority on any bank accounts associated with LVGC.
• Be responsible for maintaining a list of current members.
• Collect all dues from members.

Publisher

The Publisher shall:

• Be responsible for the LVGC website and all related materials.
• Assist any members or officers with advertising of any club-sponsored event. This includes both electronically and via print media.
• In co-operation with the Treasurer, maintain the current members on the LVGC electronic forum.
• Be responsible for the electronic forum.
• Be responsible for publishing a list of current members.
• Issue and maintain all membership cards.
• Maintain the archive of LVGC for historical and auditing purposes.

Morale Officer (Duties to be assumed by Treasurer)

The Morale Officer shall:

• Be responsible for any terrain, tables, equipment, etc. owned by LVGC.
• Coordinate non-gaming functions for participation by all LVGC members and guests.
• Facilitate refreshments and snacks at events and meeting as approved for by the Executive Board.
• Make every attempt to uphold and maintain a high standard of morale within the LVGC.
• Discretely bring to individuals attention any discretions from other members of LVGC.

Game Sponsors

The Game Sponsors shall:

• Have primary responsibility for organizing and running any tournaments, events, or LVGC sponsored functions for their associated game.
• Be the primary point of contact for new gamers who wish to participate in their associated game.
• Run two demos of their associated game per office term, preferably at differing locations.
• Run one officially sponsored (by the game’s manufacture) event per office term for their associated game.
• Maintain a roster of players, contact info, and armies for their associated game.